Running a batch (Day 1 → Day 13)¶
Audience: operators. The batch lifecycle that onboards a cohort into MyZone. Most of this happens in the IAPCF admin (the membership platform), which talks to MyZone.
A batch is a cohort taking an MT / MW course. The IAPCF admin owns the batch; MyZone receives the accounts and access.
1. Create the batch¶
IAPCF admin → Batches → Create:
- Code — unique (e.g. 23CMWCF-JAN), Name, Course type (MT / MW / both).
- Course Starts & Course Ends — the physical course dates. These drive the learner's
MyZone access automatically (see step 3). You can set/edit them later on the batch with
Save dates.
2. Invite members¶
Invite members (bulk or one-by-one) → they're stamped with the batch code. They accept the invite and acknowledge the Code of Ethics.
3. Day 1 — "Create MyZone accounts"¶
Click Day 1: Create MZM on the batch. For each member this: - creates a MyZone Coachee account (welcome email sent), and - switches on MT / MW access from the batch's course type.
At this stage members are learners — they experience the exercises themselves.
4. During the course (and the week after) — practice as a coach (automatic)¶
Once Course Starts/Ends are set, every learner in the batch automatically gets a practice-coach account for the course window + 7 days (the 3-day course is short, so practice stays open a week after) — no button to press. They see the coach tools in Practice mode: they can only work with sample clients (auto-created for them, matched to the course type — MW exercises for a MW course); adding real clients, invites, codes, and bulk upload are blocked. It updates on the learner's next login. (Full journey: How MZM access tracks the course.)
Learners sign in at
app.myzonemindset.comwith the email + password from their welcome email. ("Sign in with IAPCF" SSO is currently disabled — it needs a paid Clerk satellite-domain setup — so use email+password.)
5. Day 13 — "Promote to Coach" (the opt-in)¶
For members who join IAPCF, click Day 13: Promote to Coach (after the practice week) — they become Associate tier + a real MyZone Coach (assign exercises, run evaluations, log hours, real coachees).
6. After the practice window — the decision¶
Once the practice window ends (course end + 7 days), access settles by IAPCF tier, re-checked on each login: - Associate+ (promoted / joined) → full Coach. - Affiliate → Coachee (practice/coach removed). - Didn't join → Coachee for 1 month after the practice window, then the account deactivates.
What syncs (and what doesn't)¶
- IAPCF pushes accounts + tier/credential access to MyZone. Changes flow automatically when IAPCF syncs them — when you issue a credential or change a tier on the IAPCF side — so upgrades and demotions don't need anyone to touch MyZone. (A member logging in does not trigger a re-sync; if someone's access looks wrong, re-sync them from the IAPCF admin, not by asking them to log in again.)
- Cohorts build themselves. When IAPCF invites a member with a course batch, MyZone creates the matching group and adds them — no manual team-building. See IAPCF hours & cohorts.
- IAPCF does not push content/assignments — coaches assign content in MyZone. (A planned "Assign programme" feature will add a one-click step right here.)
Late joiners / fixes¶
- Someone who joins or links later gets their access on first login.
- To fix one member's access, use the IAPCF admin's per-member sync action.